HolladayDigest

• Appointment of a new Mayor Pro-Tem

• Lease Agreement with Woodbury Corporation for temporary City Hall location during seismic retrofit remodel

• Status of potential federal earmark for the City Hall building retrofit

• Grant application for sidewalk extension on 5600 South (Transportation Alternatives Program)

• Grant application for Highland Drive reconstruction (BUILD Grant Program)

• Council Member district reports, including Central Wasatch Symposium and Comfort Drive donation event

• Annual Open and Public Meetings Act training

• Ethics and Conflict of Interest obligations under the Municipal Officers' and Employees' Ethics Act

• Council Member email/electronic communication protocols

Resolution 2026-01 — Appointing a New Mayor Pro-Tem

• Drew Quinn appointed as Mayor Pro-Tem. Passed unanimously.

Resolution 2026-02 — Approving a Lease Agreement with Woodbury Corporation for Temporary City Hall Location

• Approved with the condition that a revised Lease Agreement may be signed as long as the financial terms are not materially different from those presented in the Meeting Materials Packet. Passed unanimously.

Consent Agenda

• Approved minutes from October 2 and 23, November 6 and 20, December 4, 11, and 18, 2025. Passed unanimously.

Recess to Work Meeting

• Council recessed the City Council Meeting and reconvened in a Work Meeting. Passed unanimously.

• Resolution 2026-01 (Mayor Pro-Tem)

  Motion ByDurhamSeconded ByGrayGrayYesQuinnYesBradleyYesDurhamYesSundwallYesMayor FotheringhamYesOutcomePassed Unanimously

• Resolution 2026-02 (Lease Agreement)

  Motion ByGraySeconded ByQuinnGrayYesQuinnYesBradleyYesDurhamYesSundwallYesMayor FotheringhamYesOutcomePassed Unanimously

• Consent Agenda

  Motion ByDurhamSeconded ByGrayOutcomePassed Unanimously

• Recess to Work Meeting

  Motion ByQuinnSeconded ByGrayOutcomePassed Unanimously

Note: Individual votes for the Consent Agenda and Recess motions were not recorded individually in the minutes.

• Finalize outstanding negotiation terms with Woodbury Corporation on the Lease Agreement

  Todd Godfrey (City Attorney)Deadline/NotesExpected within one week of Jan 8, 2026; bring back to Council if financial terms cannot be resolved

• Move forward with TAP grant application for sidewalk extension on 5600 South

  City Staff (Gina Chamness)Deadline/NotesPending City Council support, confirmed at this meeting

• Complete and submit BUILD Grant application for Highland Drive reconstruction

  City Staff / ConsultantDeadline/NotesApplication due end of February 2026

• Monitor federal budget passage and earmark for City Hall building retrofit

  Gina Chamness (City Manager)Deadline/NotesFederal budget deadline: January 30, 2026

• Council Members to file ethics disclosure statements

  All Council MembersDeadline/NotesDue by January 31, 2026

• Council Members to follow email protocol: respond individually to constituent emails, copying Mayor and City Manager only (not full Council)

  All Council MembersDeadline/NotesOngoing

Public Comments: None.

Federal Earmark for City Hall Retrofit

• The Senate's funding proposal (released January 7, 2026) includes funding for the Holladay project at $1.65 million, slightly lower than the House version. Inclusion in both bills increases likelihood of final passage. Federal budget deadline is January 30, 2026.

City Hall Seismic Retrofit Timeline

• Current City Hall will close April 1, 2026, for the remodel. Construction estimated at 12–15 months. Temporary location occupancy anticipated to begin February 2026; lease payments begin April 2026 and run through September 2027 (18 months), with an option for three additional months.

Highland Drive Project

• Over $7 million secured in funding; an estimated $15 million gap remains. Scope runs from Arbor Lane to Van Winkle. Secured funds earmarked for design costs and right-of-way acquisition.

Council Member Reports

• Emily Gray

  represented Holladay at the Central Wasatch Symposium at Millcreek City Hall; topics included economic development, environmental protection, traffic, recreation, and a proposed Millcreek Canyon shuttle (Feasibility Study conducted by Fehr & Peers).

• Drew Quinn

  reported on the November–December Comfort Drive: over 3,800 items donated by Holladay residents; $1,900 in cash donations tripled by private donors, resulting in $5,700 in total cash donations delivered to The Road Home shelter in Midvale. Quinn visited the shelter in December with former Holladay Mayor Rob Dahle.

• Matt Durham

  noted ongoing traffic issues in his district and thanked Staff for their assistance.

Open and Public Meetings Act Training (Annual Requirement)

• Conducted by Todd Godfrey. Key points covered: meeting definition and notice requirements (24-hour advance agenda); requirement for meeting minutes (summary, not verbatim) and recordings (perpetual retention); limited lawful grounds for closed meetings (litigation, individual character/competence/health, property transactions); two-thirds vote required to close a meeting; prohibition on quorum members pre-determining actions outside of a meeting; and a new provision prohibiting electronic messages among Council Members during meetings.

Ethics Training

• Covered obligations under the Municipal Officers' and Employees' Ethics Act, including disclosure of conflicts of interest, written disclosure forms (including employment information for Council Member and spouse), and the January 31, 2026 filing deadline. Failure to file triggers a mandatory notification to the Lieutenant Governor's Office by the City Recorder.

Note: Minutes appear to be cut off during discussion of Council Member email protocols.