HolladayDigest

• Work Session review

  of three sets of meeting minutes to be voted on in the Regular Meeting

• Site Plan Amendment — 5025 South Highland Drive

  (File #23-2-03): Proposed amendments to a Mixed-Use Residential/Retail Planned Unit Development in the C-2 Zone, submitted by applicant/owner Bret Laughlin, including:

  • Relocation of the commercial building closer to Highland Drive
  • Removal of six residential units from the top floor of the commercial building
  • Addition of four new townhome units (replacing the removed upper-floor units)
  • Proposed right-of-way vacation of a portion of Arbor Lane
  • Parking layout and challenges related to overhead power lines
  • Staff recommendation to set commercial building back 10 feet from Highland Drive sidewalk
  • Landscaping and tree canopy requirements, including trees on east side of Units 1–4
  • Whether residential use qualifies as accessory to commercial use under C-2 Zone requirements
  • Development Agreement requirements (brewpub/brewery restaurant use)

• Text Amendment — Chapter 13.84, Outdoor Lighting Standards

  (Continued Hearing Item):

  • Removal of elements from the Purpose Statement that did not sit well with the Commission
  • Clarified applicability standards and added definition for "light trespass"
  • Removal of maximum light output (lumen) standards
  • Removal of color spectrum requirements
  • Reordering of items in the R-1 and R-2 Zones section
  • Numbering issues still outstanding
  • Need to reference duplexes in addition to single-family in the language
  • Likelihood of continuation noted given reduced Commission attendance

Note: The minutes as provided are incomplete — they end mid-sentence during the public hearing for the Site Plan Amendment and do not record final votes or formal decisions on either agenda item. Based on the available text, no final formal decisions or resolutions are documented in the portion of the minutes provided.

Anticipated/In-Progress Actions Noted

• A motion on the Site Plan Amendment was expected to include a recommendation to City Council to vacate a portion of Arbor Lane

• The Text Amendment (Chapter 13.84) was expected to be continued to a future meeting, pending full Commission attendance and resolution of outstanding numbering and language issues

• Commissioner Paul Cunningham was designated to make the motion on the Meeting Minutes

No votes are recorded in the portion of the minutes provided. The document ends before any formal votes were taken during the Regular Meeting.

Votes anticipated but not yet documented

• Vote on three sets of meeting minutes

• Vote on Site Plan Amendment — 5025 South Highland Drive (File #23-2-03)

• Vote on continuation of Text Amendment — Chapter 13.84

• Make the motion on the three sets of meeting minutes

  Commissioner Paul Cunningham

• Ensure trees required by prior approval are shown on the final Landscape/Site Plan for 5025 South Highland Drive (Units 1–4 east side)

  Applicant Bret Laughlin / City Staff (as Condition of Approval)

• Ensure parking design meets requirements noted in Staff Report for 5025 South Highland Drive

  Applicant Bret Laughlin

• Resolve numbering issues in the Text Amendment draft for Chapter 13.84

  City Staff (Carrie Marsh / Jonathan Teerlink)

• Add duplex reference to language in Chapter 13.84

  City Staff

• Consider bringing Chapter 13.84 Text Amendment back when full Commission is present

  Planning Commission / City Staff

• Applicant to consider feasibility of 10-foot setback from Highland Drive sidewalk for commercial building

  Applicant Bret Laughlin

• Prepare final landscaping plan showing required landscaping elements

  Applicant Bret Laughlin

Public Comments — Site Plan Amendment, 5025 South Highland Drive

• Sarah Pearce

  (2004 Arbor Lane) — Immediate neighbor; expressed support for the project with the outlined conditions; noted benefits of additional trees and graduated height near residential areas

• Steve Glaser

  (2052 East Arbor Lane) — Expressed support; inquired about a "For Sale" sign currently on the property and whether plans had changed

• Mike Shuping

  (1945 East Vintage Woods Court) — Expressed support for the project

• Chris Layton

  (3200 East 3900 South) — Identified as the project architect and former Planning Commissioner; expressed support; emphasized the value of the restaurant, office space, and additional residences to the community

No written public comments had been submitted prior to the meeting.

Applicant Statement (Bret Laughlin)

• Described himself as a neighbor, not a professional developer, motivated to improve a dilapidated property

• Cited engineering/design difficulties and parking challenges as reasons for removing residential units from the commercial building's upper floor

• Stated the project must have a residential component to be financially viable

• Indicated he needs approval at the April 15, 2025 meeting in order to move forward

• Expressed reluctance to move the commercial building 10 feet back from the sidewalk if not required by the zone

Quorum Note: Only four of seven Commissioners were present. Chair Roach flagged that the full Commission's participation would be preferable for the Outdoor Lighting Standards Text Amendment vote, consistent with likely City Council preference.

The minutes provided are incomplete. The document ends mid-sentence during the public comment portion of the Site Plan Amendment hearing. Formal motions, votes, and any decisions reached after that point are not captured in the available text.